Fixtor doesn't replace
your accountant.
We hand them clean books.
QuickBooks runs your ledger, payroll, and tax filing. Fixtor runs your front office — calls, jobs, dispatch, invoices. They're different tools for different jobs. Most contractors need both.
QuickBooks two-way sync on roadmap (F-1105) · CSV export today
The mental model
Front office. Back office. Different jobs.
Fixtor — Front office
Where the work happens.
- • Inbound calls + booking
- • Job scheduling + dispatch
- • Route optimization
- • Quotes drafted from job notes
- • Invoices drafted on completion
- • Customer follow-ups + reviews
- • Daily morning briefing
- • Approval queue for every outbound action
QuickBooks — Back office
Where the books live.
- • Chart of accounts + general ledger
- • Bank + credit-card reconciliation
- • Expense categorization
- • GST/HST returns
- • Payroll (QB Payroll)
- • Year-end statements
- • Accountant collaboration
- • Tax filing
Fixtor pushes clean invoices, payments, and customer records into QB. QB stays your system of record for the books.
Who does what
Task by task.
When both can do a task, the column note explains where each wins. The honest answer is usually “Fixtor for speed and approval; QuickBooks as the ledger of record.”
Answer missed calls + book jobs
Fixtor
✓
QuickBooks
—
QuickBooks doesn't do operations. Fixtor's Receptionist takes the call, captures details, and books into the calendar.
Schedule jobs + optimize routes
Fixtor
✓
QuickBooks
—
FSM territory. Fixtor's Dispatcher builds the day's route and surfaces it before you leave the driveway.
Draft invoices from completed jobs
Fixtor
✓
QuickBooks
✓
QB drafts invoices manually. Fixtor drafts them automatically from job notes; you approve and send in 30 seconds.
Send invoices to customers + collect payment
Fixtor
✓
QuickBooks
✓
Both can do it. Fixtor's strength is the speed (same-day) and the approval queue. QB's strength is direct sync to the ledger.
Chase overdue invoices (dunning)
Fixtor
✓
QuickBooks
✓
QB has basic reminders. Fixtor's Office Manager drafts personalized follow-ups at Day 3/7/14 — you approve before each send.
Track AR aging + cash flow
Fixtor
✓
QuickBooks
✓
Both show AR aging. QB is the system of record; Fixtor surfaces aging in your morning briefing alongside the day's plan.
Chart of accounts + general ledger
Fixtor
—
QuickBooks
✓
Pure accounting. QuickBooks owns this — Fixtor doesn't try.
File GST/HST returns
Fixtor
—
QuickBooks
✓
QuickBooks generates the return; you (or your accountant) file. Fixtor calculates tax correctly per province so QB's return is right.
Run payroll
Fixtor
—
QuickBooks
✓
QuickBooks Payroll, Wagepoint, or Payment Evolution. Fixtor tracks tech hours and exports clean timesheets.
Bank reconciliation + expense categorization
Fixtor
—
QuickBooks
✓
QuickBooks territory. Fixtor doesn't connect to your bank — that's not what we do.
Year-end statements + tax filing
Fixtor
—
QuickBooks
✓
QB or your accountant. Fixtor stays out of the books.
Two-way sync — what we're building
The QuickBooks integration roadmap.
We're building two-way QuickBooks Online sync (Feature Map F-1105). When it ships, invoices, payments, customer records, and tax data flow both ways automatically. It will be gated to Pro and Business tiers.
Today — CSV export
Export invoices, payments, and customer lists from Fixtor as CSVs that import cleanly into QuickBooks Online or Desktop. Mappings match QB's expected fields. Manual but reliable.
Next — One-way sync (Fixtor → QB Online)
Approved invoices and recorded payments push automatically into QB Online. Customer records sync on first push. No double entry. First version to ship.
After — Full two-way sync
Payments recorded in QB flow back to Fixtor. Customer edits sync both directions. Conflict resolution rules surface in the approval queue. The complete F-1105 ship.
Also planned — Xero
Same sync architecture, Xero adapter. Same Pro/Business tier gating. No commitment date, but on the same roadmap line.
We won't claim live two-way sync we don't have. If two-way is a dealbreaker today and you can't wait, that answer is fair — keep using QuickBooks for invoicing until F-1105 ships, then come back.
Common questions
Every answer below is ≤40 words so AI Overviews can cite it directly.
Should I use Fixtor instead of QuickBooks?
No. Fixtor and QuickBooks solve different problems. Fixtor is your front office (calls, jobs, dispatch, invoicing). QuickBooks is your accounting ledger (chart of accounts, tax filing, payroll). Most contractors need both.
Does Fixtor sync with QuickBooks?
Two-way QuickBooks Online sync is on the Fixtor Feature Map (F-1105) and will be gated to Pro and Business tiers. Until it ships, Fixtor exports invoice and payment CSVs that import cleanly into QuickBooks.
Can I use Fixtor with QuickBooks Desktop?
Direct sync is QuickBooks Online only. For QuickBooks Desktop, Fixtor exports IIF or CSV files that import into Desktop. Most contractors moving to Fixtor are also moving to QB Online — easier all around.
What about Xero?
Xero two-way sync is on the same Fixtor roadmap line as QuickBooks (F-1105). For now, Fixtor exports CSVs that map cleanly to Xero's invoice and payment imports.
Will Fixtor file my GST/HST return?
No — that's QuickBooks (or your accountant's) job. Fixtor calculates and tracks GST/HST/PST/QST on every invoice by province, so the data your accountant needs is correct and itemized. The return itself is filed in QB or by your accountant.
Does Fixtor handle payroll?
No. Payroll runs in QuickBooks Payroll, Wagepoint, or Payment Evolution. Fixtor tracks tech hours per job (time-on-site, drive time) and exports timesheets that match what your payroll provider expects.
I already use QuickBooks for invoicing. Why would I use Fixtor?
QuickBooks invoicing is built for an accountant's workflow — not a contractor's. Fixtor drafts invoices the moment a job is marked complete, from the job notes, with photos attached. You approve in 30 seconds. QB receives the booked invoice.
What if my accountant insists on QuickBooks?
Good — keep them happy. Fixtor is designed to run alongside QuickBooks, not replace it. Your accountant gets cleaner books with less back-and-forth, because Fixtor structures invoices, payments, and tax data the way QB expects.
Keep your accountant.
Lose the 9 PM paperwork.
Fixtor and QuickBooks are better together. Free for solo contractors. Pro $29/mo. Growth $79 for up to 5 techs. Business $199 for up to 20.